Definitions

Enrollment Terms

Headcount
A method of counting faculty, staff, or students in which each person is counted as one unit regardless of whether he or she is employed or studying full-time or part-time.
First Major Counts
Students are counted once based on the first major listed on their student majors. All other majors are not considered in this measure; for example, the student double majoring in Biological Sciences and Psychology will be counted as 1.0 in Biological Sciences and 0.0 in Psychology provided Biological Sciences is listed as his/her first major.
Full-time Equivalent (FTE) Student Enrollment
FTE Student enrollment is calculated by multiplying the headcount enrollment by “the conversion ratio.” The conversion ratio is the proportion of the official full-time load that UC Davis students took, on average, during the two year period that ended a year before the start of the fiscal year to which the ratio applies. (The lag occurs because it must be calculated in time to be used in the Regents’ budget documents.) The conversion ratios are calculated by UCOP.
Graduate Student Location Inventory(GSLI)
A measure of facilities resources used by graduate students, the GSLI is a record of the number of graduate students who are located in an academic department’s allocated space while pursuing their own research. If the students are not conducting their own research, they are counted in the department of their major professor or advisor. A department's GSLI may include students in many different programs. Conversely, students in a program administered by one department may appear in another department's GSLI if they are using its facilities.

Instruction/Workload Terms

Student Credit Hours (SCH)
A measurement of instructional workload, the SCH for a course is generally equal to the unit value of the course multiplied by the number of students enrolled.
Full-Time Equivalent (FTE)
A measurement of instructional workload that is derived from the number of student credit hours taught. This "full time equivalent" student figure is the sum of:
  1. the average number of SCH taught in undergraduate courses each quarter, divided by 15 units per full time undergraduate (or, alternatively, the total undergraduate course SCH taught in the year divided by 45 units per full time undergraduate) and
  2. the average number of SCH taught in graduate level classes each quarter, divided by 12 units per full time graduate student (or, alternatively, the total graduate course SCH taught in the year divided by 36 units per full time graduate student).
Actual Instructional FTE – Instructional Full Time Equivalents
The three quarter average of full time equivalent instructors who are on the payroll and available to teach. Temporary instructors and "associate in" graduate students are included, but faculty on non-resident sabbatical, empty permanent positions, unpaid emeriti, and graduate students in teaching assistant classifications are excluded. Only I&R appointments are counted; appointments in the Agricultural Experiment Station or in other ORUs, and administrative appointment FTE, are excluded.
Actual TA FTE -Teaching Assistant Full Time Equivalents
The full time equivalent teaching assistant positions filled by graduate students who are paid by the department. Since a full time TA appointment is a 50% position, it takes two full time teaching assistants to generate 1.0 FTE.
Ratio: Student Full Time Equivalents/Instructional FTE
Often referred to as "the student faculty ratio," this is the ratio of full time equivalent student instructional workload performed by the department instructors in any subject to the actual full time equivalent faculty paid by the department. The faculty FTE includes "associates in" but not teaching assistants.
Note that this figure is not the ratio of students majoring in the program to the Instructional FTE.
Course reporting basis (previously known as Default reporting basis)
Reporting based on the college, division, and/or department that offer the courses (instructors could be paid from a different college).
Pay reporting basis
Reporting based on the college, division, and/or department that pay for the course instructors (courses could be sponsored by a different college).

Enrollment Reporting Terms/Format

Actual enrollments
The number of student FTEs that are filled at the 15th day of instruction for each academic quarter. Reported each quarter during the year and as a three quarter average for prior years.
Categories of reporting
Enrollment is reported in a variety of categories including by organization, academic major, class level, gender, ethnicity, location, etc. Enrollment can be reported as headcount, FTE or SCH. See Enrollment link on the InfoRM page for all Enrollment reports.
Reporting frequency
  • Fall, Winter and Spring quarter of each academic year
  • Three-quarter average, or annual average
  • 15th-day of instruction for each academic quarter
Comparison with Budget Enrollment Targets
Actual enrollments compared with budgeted enrollments. Budgeted enrollment is the number of student FTEs allocated to the campus in the annual July 1 budget by UC Office of the President.