Information regarding approval of Miscellaneous Fees
Approval process for Miscellaneous Fees
Miscellaneous Student Fees proposals, revisions, and renewals for 2025-26 implementation are due to BIA on December 16, 2024. Proposals will be reviewed by the campuswide CMSF and Miscellaneous Fees Committee and approved by the Chancellor.
New miscellaneous fees may be implemented only in fall quarters. For Fall 2025 implementation, the review process will take place in the 2024-25 academic year. If you plan on submitting a proposal during this year’s review process, please notify BIA to coordinate the approval process with your unit and the BIA analyst.
Miscellaneous Fees Policy
Under DA 2559 Chancellors are authorized to establish and set fee levels for miscellaneous student fees. Examples include the Document Fee, International Student Administrative Fee, and Orientation Fee. Prior to requesting a new fee or a fee increase, units should carefully evaluate the impact on students, taking into consideration factors such as whether the fee will exceed comparable costs elsewhere or will inhibit access to services.
Proposal Template
Preparing the proposal. Units will work closely with their BIA analyst to prepare the proposal using the Miscellaneous Fees Template. The template is an Excel worksheet that includes cost analysis, justification, historical and personnel cost information.
- Miscellaneous Fees Proposal Template (Excel)
Submission Process
Proposals must be approved by the Dean or Vice Chancellor of the charging unit. The approval letter from the Dean and Vice Chancellor and the proposal are submitted to BIA for review by the CMSF and Miscellaneous Fees Committee. Please submit proposals to Teresa Strausser.
Fee Approval Types
- New - Establishing a new fee.
- Renewal - Fees are generally approved for a five-year period and will expire unless the unit requests a renewal. A renewal is a continuation of a previously approved fee, with no changes to the fee amount.
- Revised - Change in current approved fee amount.
Review, notification and accountability
The CMSF and Miscellaneous Fees Committee will review proposals, make recommendations to the Chancellor, and notify the unit of the Chancellor's decision. If approved, BIA will notify the University Registrar of fees for the purpose of fee assessment, and the unit will be responsible for notifying users.
The unit must account for fees and related expenses in a manner that will ensure that the fee income is used only for the purposes as approved by the Chancellor. Review of annual revenues and expenses must be performed at least every two years to determine any necessary rate adjustments.
Refund Policy
Miscellaneous Fees will be charged to users based on the parameters in the fee proposal that is approved. Units must establish a refund policy.
Support
The BIA team is available to answer questions about Miscellaneous Fees process. Please click here to send message to BIA.