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Budget and Finance Symposium | Fall 2019

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Registration is now full. Please sign up on the Interest List to be notified about future events.

December 2 & 4, 2019 | ARC Conference Center

At the Fall Budget and Finance Symposium, you will gain a greater understanding of how your work relates to the university’s budget planning and financial outcomes. You will also walk away with useful budget and accounting techniques that you can apply in your own units.

All those who are involved in strategic budget planning and financial management (MSOs, CAOs and others) are encouraged to participate.

If you participated in the inaugural Budget and Finance Symposium in March, you do not need to participate in the Fall Symposium. The program will be very similar.

This event is free to UC Davis staff.

Questions? Contact Dolores Mejia.


Program of Events

Day One – Monday, December 2, 2019

  • 8:30–9 a.m.: Breakfast
  • Enjoy conversation and continental breakfast with colleagues.
  • 9–9:15 a.m.: Welcome
  • Welcome remarks by Budget Director and Assistant Vice Chancellor Sarah Mangum and University Controller and Assistant Vice Chancellor Matt Okamoto
  • 9:15–10:15 a.m.: Deploying Resources to Support Your Plans
  • Gain a deeper understanding of why we budget, what a budget is, how to determine the right level at which to plan, and how budgets support strategic plans and unit/program goals. Learn about a number of budget methods and models used in higher education and how they can be applied or understood in the context of your unit.
  • 10:15–10:30 a.m.: Break
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  • 10:30–11:15 a.m.: Accounting Concepts and Financial Reporting
  • In this session we review the basic accounting principles that guide the university's financial policies and procedures. Learn about the financial statements and schedules produced by the university and how the work done across UC Davis supports this effort.
  • 11:15 a.m.–12 noon: Account Attributes
  • Learn the attributes that make up the chart of accounts and the importance of each within the context of financial reporting. Topics such as UC account, UC fund, Higher Education Function Code and object codes are covered.
  • 12–1 p.m.: Lunch
  • Lunch will be provided.
  • 1–1:45 p.m.: Financial Management and Controls
  • Learn the definition of "internal controls" and how controls act as an integral part of the financial operations of the university. In addition, receive an introduction to our ledger review system, including Analytical Ledger Review (ALR), Management Ledger Review (MLR) and Quarterly Ledger Review (QLR). In this session we touch on internal and external audits and fiscal officer responsibilities and resources.
  • 1:45–2:30 p.m.: Accounts Payable and Travel
  • In this session we review some best practices for Accounts Payable and Travel, including best practices for invoicing and reporting expenses and key tools and reports for monitoring payments and reviewing expenses.
  • 2:30–3 p.m.: Q&A Session
  • Do you have questions about anything that was discussed during the course of the day? Please stay for a question and answer session with the Budget and Finance teams.

Day Two – Wednesday, December 4, 2019

  • 8:30–9 a.m.: Breakfast
  • Enjoy conversation and continental breakfast with colleagues.
  • 9–9:15 a.m.: Opening Remarks
  • Opening remarks by Chief Finance and Budget Officer and Associate Vice Chancellor Lisa Frace
  • 9:15–10:30 a.m.: Budget Creation Cycle
  • In this session we use interactive scenarios to work collaboratively with colleagues from across campus to identify, learn, and practice techniques for developing budget plans. This session emphasizes the influence of your environment, stakeholders, and decision makers in how a budget plan is developed and evaluated within the context of an organization.
  • 10:30–10:45 a.m.: Break
  •  
  • 10:45–11:45 a.m.: Cost Principles and C&G
  • In this session we introduce the overall Federal Cost Principles and how they relate to the financial compliance of sponsored projects.
  • 11:45 a.m.–12:45 p.m.: Lunch
  • Lunch will be provided.
  • 12:45–1:30 p.m.: Establishing a Recharge Operation
  • In this session we provide an overview of goals and objectives for establishing a Recharge Operation, discuss common issues in developing a rate, highlight critical Federal compliance areas of concern, and review the UC Davis rate approval process.
  • 1:30–2:30 p.m.: Bringing Budget and Accounting Together
  • Learn about how budget concepts and accounting concepts come together to support both the financial planning and analysis of financial outcomes. In this session we also touch on AggieBudget and the importance of KFS Organizations.
  • 2:30–3 p.m.: Q&A Session
  • Do you have questions about anything that was discussed during the course of the symposium? Please stay for a question and answer session with the Budget and Finance teams.