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Supervisor Information

In TRS there are primary, backup, and optional back up supervisor roles.

Primary Supervisor 

The individual that is most aware of the employee’s work schedule and is generally the one that will review and approve the employee’s timesheet.

Backup / Optional Backup Supervisors

Individuals that can approve the employee’s timesheet in the primary supervisor’s absence. Before taking action on any employee timesheet for which you are the backup /optional backup supervisor, you should contact the primary supervisor of that employee first. Backup supervisor role must be filled, but optional backup supervisor is not required.

There is also user guide available for Supervisors.


Supervisor Tips

The tips below can be helpful for efficiency within the system for supervisors:

  • If you will be out of the office on the day the timesheet approval is due, you should make arrangements with the Backup Supervisor to have them approve timesheets, or plan on approving the timesheets before the deadline. 

  • Return timesheets to employees for correction instead of directly making the changes on the timesheet. You should only edit the timesheet for the employee if the employee is unavailable to do so.

  • Click the workflow icon on a timesheet to see routing comments.

  • Submit the timesheet to the Department Time Administrator (DTA) before the deadline. Supervisors who will be out of the office should approve timesheets before the deadline, or ensure that the backup supervisor will approve the employee timesheet(s) in their absence.

  • Changes in supervision should be reported to the team that processes the payroll for your department (DTA) as soon as possible to make sure timesheets route to the correct supervisor for approval.